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Privacy Policy

Website Privacy Policy and Disclaimer

This privacy policy sets out how Castles Bike Ride uses and protects and keeps safe any information that you give Castles Bike Ridewhen you use this website and our contact forms.

Castles Bike Ride is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using this website, then you can be assured that it will only be used in accordance with this privacy statement.

Castles Bike Ride may change this policy from time to time by updating this page.

You should check this page from time to time to ensure that you are happy with any changes.

This policy was effective from 21 February 2023  the new UK GDPR from 11.00 pm on 31 December 2020 when the UK left the EU.

What we collect

We may collect the following information:

  • your name

  • contact information including email address

  • demographic information such as postcode

What we do with the information we gather

  • Communication with you as a result of your completion of our contact form

  • To communicate with your enquiry

  • To send you monthly information if you have subscribed to our newsletter by opting in.

We may periodically send promotional emails about events or other information which we think you may find interesting using the email address you have provided. You will have had to OPT-IN to receive these – we will not assume consent. You can unsubscribe from this at any time.

We may contact you by email or phone using the information you have provided


We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.

Links to other websites

Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites, and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

We may host encrypted personal data on third-party websites such as social media platforms to allow us to profile our supporters and target similar audiences with our communications. This data is not linked to any personally identifiable information. Your data would only ever be analysed or profiled through encrypted and protected data, which only ever identifies broad statistics

Controlling your personal information

You may choose to restrict the collection or use of your personal information in the following ways:

  • whenever you are asked to fill in a form on the website, look for the box that you can click to indicate that you do not want the information to be used by anybody for direct marketing purposes.

  • If you have previously agreed to us using your personal information for direct marketing purposes, you may change your mind at any time by writing to or emailing us at where our data controller will ensure your data is updated or removed.

  • We will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so.

Castles Bike Ride always acts upon your choices around what type of communications you want to receive and how you want to receive them.

You may request details of personal information which we hold about you under the current Data Protection Act.

If you believe that any information we are holding on you is incorrect or incomplete, please write to or email us as soon as possible at the above address. We will promptly correct any information found to be incorrect.


Where we need your consent, we will ensure always that you are as fully informed as possible at the time on what we do with your information, with whom it may be shared and how long we will keep it. This is in line with the requirements of the current Data Protection Act and other relevant legislation.

Accessing your personal data held by Castles Bike Ride

You have the right to ask us, in writing, for a copy of all the personal data held about you (this is known as a ‘subject access request’) for no charge. A copy will be sent to you as soon as possible but this will not be later than one month after your request.

If you would like to access your personal data held by us, please apply via email to

Website disclaimer

The information contained in this website is for general information purposes only. The information is provided by Castles Bike Ride and while we endeavour to keep the information up to date and correct, we make no representations or warranties of any kind, express or implied, about the completeness, accuracy, reliability, suitability or availability with respect to the website or the information, products, services, or related graphics contained on the website for any purpose. Any reliance you place on such information is therefore strictly at your own risk.

In no event will we be liable for any loss or damage including without limitation, indirect or consequential loss or damage, or any loss or damage whatsoever arising from loss of data or profits arising out of, or in connection with, the use of this website.

Through this website, you are able to link to other websites which are not under the control of Castles Bike Ride. We have no control over the nature, content and availability of those sites. The inclusion of any links does not necessarily imply a recommendation or endorse the views expressed within them.

Every effort is made to keep the website up and running smoothly. However, Castles Bike Ride takes no responsibility for, and will not be liable for, the website being temporarily unavailable due to technical issues beyond our control.

Cookie Policy

This site uses cookies – small text files that are placed on your machine to help the site provide a better user experience.

In general, cookies are used to retain user preferences, store information for things like shopping carts, and provide anonymised tracking data to third-party applications like Google Analytics. As a rule, cookies will make your browsing experience better.

However, you may prefer to disable cookies on this site and on others.

The most effective way to do this is to disable cookies in your browser. We suggest consulting the Help section of your browser or taking a look at the About Cookies website which offers guidance for all modern browsers

What Are Cookies Used For?

Websites use HTTP cookies to streamline your web experiences. Without cookies, you’d have to log in again after you leave a site or restart your form if you accidentally close the page. Making cookies an important a part of the internet experience.

Based on this, you’ll want to understand why they’re worth keeping — and when they’re not.

Here’s how cookies are intended to be used:

Session management. For example, cookies let websites recognize users and recall their individual login information and preferences, such as cycling news versus politics.
Personalisation. Customized advertis
ing is the main way cookies are used to personalize your sessions. You may view certain items or parts of a site, and cookies use this data to help build targeted ads that you might enjoy.

Terms and Conditions

We are awaiting information for this section of the Castles Bike Ride site.

At present all we wish is that you register, prepare for your event and join us on the day for a wonderful day of cycling and fundraising

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